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Instructional - Guide to the Library for Southwest Students: Meeting Rooms

Self Booking Rooms using Google Calendar

The following rooms can be self-booked in advance:

  • A108
  • A109
  • A110
  • One Button Studio
  • Study Carrel A
  • Study Carrel B

To reserve any of these spaces, simply create a new event in your google calendar, and when the prompt appears to enter details, you’ll see midway down an option to ‘add rooms’. 
 

  • Click on ‘rooms’
  • Click on ‘Browse All Rooms and Resources’ and buildings on campus will appear. 
  • Select Harrison Library
  • If one of the above rooms is available during your time frame, it will be available to select.
  • Select the room, and save your event.

 We ask that reserving these spaces be done on a case-by-case basis. If you have the need for a recurring meeting to be booked throughout the semester, we ask that you contact Brynn Deger, Associate Director of Operations, and arrange for that room reservation. See the chart below for more information. 

Reserving Rooms and Food & Drink Guidelines

B1 (basement)          
  Room number Room Name Food allowed? Beverages allowed? Reserve by:
  A007 Kitchen Yes Yes n/a
    North Room No Covered beverages okay n/a
    West Room No Covered beverages okay n/a
    Lower Commons Yes Yes Booking it now on the scheduler, or emailing Brynn.Deger@ssw.edu for future use
           
Level 1          
  A108 Large Conference room Yes Covered beverages okay Booking it now on the scheduler, or via your Southwest Google Calendar
  A109 Medium conference room Yes Covered beverages okay Booking it now on the scheduler, or via your Southwest Google Calendar
  A111 Center for Writing and the Arts (CWA) Yes Covered beverages okay emailing writing.center@ssw.edu
  A110 CWA consultation room Yes Covered beverages okay emailing writing.center@ssw.edu
    Learning Commons Yes Covered beverages okay n/a
           
Level 2          
  A212 Upper Commons Yes Yes Booking it now on the scheduler, or emailing Brynn.Deger@ssw.edu for future use
  Carrel A Carrel A No Covered beverages okay Booking it now on the scheduler, or via your Southwest Google Calendar
  Carrel B Carrel B No Covered beverages okay Booking it now on the scheduler, or via your Southwest Google Calendar
  Carrel C Carrel C No Covered beverages okay Booking it now on the scheduler. This room can't be reserved in advance.
  Carrel D Carrel D No Covered beverages okay Booking it now on the scheduler. This room can't be reserved in advance.
  A215 One Button Studio No No Booking it now on the scheduler, or via your Southwest Google Calendar

Zoom Room Instructions

Room Schedulers

Black and green room scheduler screen for Carrel B, which displays today's reservations and availability.

If the room you want to use is available now, then it is super easy to reserve!

When walking up to schedule the room, you touch the 'Book now' button.

Then you will be presented with the time options up to 2 hours of use. Select from the options and the room is instantly booked for that amount of time.

It will be possible later to extend the time if no one else has the room booked.